Becoming an Officer

Spring 2018 Officer Application is out NOW! All applications are due on November 14, 2017.


Officer Duties

 

President

Shall be the Chief Executive Officer of the organization and preside at all regular and executive meetings. The President shall organize and direct the activities of the organization; assume the duties of other officers due to non-performance; carry-out other duties that may reasonably fall within the office; and act as the primary liaison between the faculty advisor and the members of the FMA. The President shall transition the next President into office, and be present at all other officers’ transitions. The President is elected for a one year term.

Senior Vice President

Shall keep a current copy of the organization’s Constitution and By-Laws and perform the duties of the President if necessary until a time when the officer board can elect a permanent replacement, following Constitutional rules. Shall keep official minutes of the chapter, including copies of all committee reports; keep the official file of correspondence of the chapter; keeps an up-to-date copy of the chapter constitution and by-laws; send FMA International any and all materials which may be of general interest to active and alumni members and other chapter (this includes material on local chapter activities and the biographies and photographs of honorary members); and performs other duties as may reasonably fall within the jurisdiction of the office. The Senior Vice President shall transition the next Senior Vice President into office, and is elected for a one semester term.

 

Treasurer

Shall receive, disburse, and keep custody of the funds of the organization; keep a cash and general ledger; prepare annual financial reports at the close of each fiscal year; prepare a per semester budget and perform other duties as may reasonably fall within the jurisdiction of the office. Shall monitor the cash inflows and outflows, make financial decisions, approve expenses for the local chapter, apply for grants and funds, record all approved budget and expenditures items, sign checks for any reimbursements, and transition the next Treasurer into office. The Treasurer is elected for a one semester term.

 

Vice President of Finance

Shall monitor the cash in-flows and out-flows, make financial decisions, approve expenses for the local chapter, apply for grants and funds, notify the Treasurer to record all approved budget and expenditures items, sign checks for any reimbursements, and transition next Vice President of Finance into office. The Vice-President of Finance is elected for a one-semester term.

 

Vice President of Operations

Shall be responsible for coordinating the calendar of events for fall and spring semester, inviting guest speakers to join the FMA and lead professional development meetings; is responsible for all of the logistics pertaining to guest speakers and professional development meetings and will be the point of contact for that purpose. The Vice President of Operations will also provide support to the Vice President of External Affairs to coordinate and execute any and all external events during the semester and transition the next Vice President of Operations into office. This position requires an approved writing sample (define at a later date) in order to qualify for elections. The Vice President of Operations is a one year term position starting fall semester only. Under certain circumstances, if the Vice President of Operations is unable to fulfill their full term, a new Vice President of Operations will be elected/appointed to fill the remainder of the previous Vice President of Operations term.

 

Vice President of Membership

Shall be responsible for capturing new member sign-ups at the beginning of each term; maintain a current list of active and alumni members; update and maintain a comprehensive alumni database, keep alumni informed about our activities by sending out emails, keep alumni active with our group through alumni-centered social events; alert all active members of each upcoming meeting at least three days in advance; maintain an accounting of all paid dues per semester; maintain contact with FMA International, and pay all required dues to maintain eligibility as a Superior Chapter. The Vice President of Membership will capture meeting and event participant totals in order to accurately calculate accrued membership points and be responsible for the purchase of end-of-semester member awards and certificates. This position requires an approved writing sample in order to qualify for elections. The Director of Membership shall transition the next Director of Membership into office and is elected for a one semester term.

 

Vice President of Marketing

Shall manage and direct any and all written communications related to promoting the activities of the FMA; create and produce any marketing materials to promote the FMA meetings and events; work with other officers in the marketing effort. Shall ensure that the website is updated and maintained on a weekly basis; updates the FMA website with each officer’s bio and headshot when necessary; and maintains online calendar of all FMA events. The Vice President of Marketing shall transition the next VP of Marketing into office, and is elected for a one-year term. This position requires three samples (define at a later date) in order to qualify for elections: a sample banner, a sample flyer, and a sample rushcard. The Vice President of Marketing is a one year term position starting fall semester only. Under certain circumstances, if the Vice President of Marketing is unable to fulfill their full term, a new Vice President of Marketing will be elected/appointed to fill the remainder of the previous Vice President of Marketing term.

 

Vice President of External Affairs

 

Shall be responsible for coordinating external events and act as the liaison to Silicon Valley companies. Examples of external events are: company tours and community service events. The Vice President of External Affairs will work in conjunction with the Vice President of Operations to facilitate recruitment sessions with University Program managers from various Silicon Valley businesses. This position requires an acceptable writing sample in order to qualify for elections. The Vice President of External Affairs will transition the next Vice President of External Affairs into office, and is elected for a one semester term.

 

Director of Fundraising

Shall work to create and execute at least two fundraisers for the purpose of raising funds for the Associated Students account. The Director of Fundraising will be the point of contact for fundraiser participants and keep a record of all fundraising participant contact information and event details. In addition to group fundraisers, the Director of Fundraising will be responsible to create a professional fundraising letter to Silicon Valley firms, asking for funding and support for the FMA (If the donating party requests a tax ID, the funds will be deposited to the Tower Foundation account). This position requires an approved writing sample in order to qualify for elections. The Director of Fundraising shall transition the next Director of Fundraising into office, and is elected for a one semester term.

 

Director of Social Events

Shall work with other organizations on campus to coordinate leisure and joint-organization activities and plan at least two social events where officers can meet with members in a casual and fun setting. The Director of Social Events shall transition the next Director of Social Events into office, and is elected for a one semester term.

(If none, the Director of Membership assumes the duties of the Social Director.)
 

Historian

Shall keep official minutes of the chapter, including copies of all committee reports; keep the official file of correspondence of the chapter; keeps an up-to-date copy of the chapter constitution and by-laws; send FMA International any and all materials which may be of general interest to active and alumni members and other chapter (this includes material on local chapter activities and the biographies and photographs of honorary members); and performs other duties as may reasonably fall within the jurisdiction of the office. This position requires an acceptable writing sample in order to qualify for elections. The Historian is responsible for transitioning the next Historian into office, and is elected for a one-semester term.