Officer Duties

    President:

Shall be the Chief Executive Officer of the organization and preside at all regular and executive meetings. The President shall organize and direct the activities of the organization; assume the duties of other officers due to non-performance; and carry out other duties that may reasonably fall within the office. The President shall transition the next President into office, and is elected for a one-year term.

 

      Senior Vice-President:

Shall keep a current copy of the organization’s Constitution and By-Laws and perform the duties of the President if necessary until a time when the Executive Cabinet can elect a permanent replacement, following Constitutional rules. The Senior Vice-President shall perform the duties of the Secretary if no person is elected or appointed to that position, and shall perform other duties as may reasonably fall within the jurisdiction of the office. The Senior Vice-President shall transition the next Senior Vice-President into office, and is elected for a one-semester term.

 

    Treasurer:

Shall receive, disburse and keep custody of the funds of the organization; keep a cash and general ledger; prepare annual financial reports at the close of each fiscal year; prepare a per semester budget and perform other duties as may reasonably fall within the jurisdiction of the office, and transition the next Treasurer into office. The Treasurer is elected for a one-semester term.

 

    Director of Finance:

Shall monitor the cash in-flows and out-flows, make financial decisions, approve expenses for the local chapter, apply for grants and funds, notify the Treasurer to record all approved budget and expenditures items, sign checks for any reimbursements, and transition next Vice President of Finance into office. The Vice-President of Finance is elected for a one-semester term.

 

    Vice-President of Operations:

Shall be responsible for coordinating the Calendar of Events for fall and spring semester, inviting guest speakers to join the FMA and lead professional development meetings; is responsible for all of the logistics pertaining to guest speakers and professional development meetings and will be the point of contact for that purpose. The Vice President of Operations will also provide support to the Vice President of External Affairs to coordinate and execute any and all external events during the semester and transition the next Vice-President of Operations into office. This position requires an approved writing sample in order to qualify for elections. The Vice President of Operations is a one-year term position starting fall semester only. Under certain circumstances, if the Vice-President of Operations is unable to fulfill their full term, a new Vice-President of Operations will be elected/appointed to fill the remainder of the previous Vice-President of Operations term.

 

    Vice-President of Membership:

Shall be responsible for capturing new member sign-ups at the beginning of each term; maintain a current list of active and alumni members; alert all active members of each upcoming meeting at least three business days in advance; maintain an accounting of all paid dues per semester; maintain contact with FMA International, and pay all required dues to maintain eligibility as a Superior Chapter. The Vice-President of Membership will capture meeting and event participant totals in order to accurately calculate accrued membership points and be responsible for the purchase of end-of-semester member awards and certificates. This position requires an approved writing sample in order to qualify for elections. The of Membership shall transition the next Vice President of Membership into office and is elected for a one-semester term.

 

     Historian: (if none, Senior Vice-President assumes the duties of the Historian)

Shall keep official minutes of the chapter, including copies of all committee reports; keep the official file of correspondence of the chapter; keeps an up-to-date copy of the chapter constitution and by-laws; send FMA International any and all materials which may be of general interest to active and alumni members and other chapter (this includes material on local chapter activities and the biographies and photographs of honorary members); and performs other duties as may reasonably fall within the jurisdiction of the office. This position requires an acceptable writing sample in order to qualify for elections. The Historian is responsible for transitioning the next Historian into office, and is elected for a one-semester term.
 

       Director of Marketing:

Shall manage and direct any and all written communications related to promoting the activities of the FMA; create and produce any marketing materials to promote the FMA meetings and events; work with other officers in the marketing effort. This position requires an acceptable writing sample in order to qualify for elections. The Director of Marketing will transition the next Director of Marketing into office, and is elected for a one-semester term.

 

      Vice-President of External Affairs:

Shall be responsible for coordinating external events and act as the liaison to Silicon Valley companies. Examples of external events are: campus tours and the semi-annual F.A.M.E. Conference. She/he will work in conjunction with the Vice-President of Operations to facilitate recruitment sessions with University Program managers from various Silicon Valley businesses. This position requires an acceptable writing sample in order to qualify for elections. The Vice-President of External Affairs will transition the next Vice-President of External Affairs into office, and is elected for a one-semester term.

 

     Director of Fundraising:

Shall work to create and execute at least two fundraisers for the purpose of raising funds for the FMA. The Director of Fundraising will be the point of contact for fundraiser participants and keep a record of all fundraising participant contact information and event details. In addition to group fundraisers, the Director of Fundraising will be responsible to create a professional fundraising letter to Silicon Valley firms, asking for funding and support for the FMA (If the donating party requests a tax ID, the funds will be deposited to the Tower Foundation account). This position requires an approved writing sample in order to qualify for elections. The Director of Fundraising shall transition the next Director of Fundraising into office, and is elected for a one-semester term.


 

     Webmaster:  (If none, the Director of Marketing assumes the duties of the Webmaster.)

Shall ensure that the website is updated and maintained on a weekly basis; updates the FMA website with each officer’s bio and headshot when necessary, upload newsletters (3 times per semester), and maintains online calendar of all FMA events.

 

    Social Director: (If none, the Director of Membership assumes the duties of the Social Director.)

Shall work with other organizations on campus to coordinate leisure and joint-organization activities and plan at least two social meet-ups where officers can meet with members in a casual and fun setting. The Social Director shall transition the next Social Director into office, and is elected for a one-semester term.